Graduate Student Travel Funding

The Department of Sociology has limited funding available to graduate students in the department who will be presenting their research at an academic conference. Students are eligible to receive up to $400 per fiscal year (July 1 - June 30) in travel grants. These grants are intended to defray the costs of graduate student conference travel; they are not reimbursements for all expenses related to such trips. Grants are distributed on a rolling basis throughout the year.

To apply for a grant, please submit the Travel Award Claim form along with required documentation.

The following policies apply:

  • Each student may receive up to $400 per fiscal year. If a student presents at more than one professional meeting in a year, they may submit multiple travel award claims and receive travel support, up to the $400 annual maxiimum for that fiscal year.
  • Grants may be used to cover travel expenses, including airfare or ground transportation, lodging and registration fees. Travel grants may not be used to cover food or incidentals.
  • Students may be reimbursed only for out-of-pocket expenses incurred. Redeemed travel credits, points, etc. used to reduce out-of-pocket expenses are not reimbursable for cash equivalent.
  • Travel grants can only be requested after a conference is complete.
  • Travel grants must be claimed in the fiscal year in which the conference occurred.
  • A Travel Grant Claim form should be submitted within 30 days of completing travel.
  • Travel Grant Claim forms must be submitted by May 15 to be processed for the fiscal year ending June 30.

In order to conserve funding for future requests, we ask that students apply for alternate sources of funding and take measures to reduce travel costs such as booking less expensive flights and lodging, sharing rooms, etc.