Instructional Lunch Fund

If you meet specific criteria the FAS will provide funds for administrative lunches with your teaching fellows. Funds are available from the Office of Undergraduate Education to facilitate regular meetings over lunch (or breakfast, coffee, etc.) between instructors and their section leaders to discuss course-related matters.

To be eligible for these funds, a minimum of six meetings must be held each term. Faculty may be reimbursed up to a maximum of $9 per person per meeting (including the course head as well as the section leaders) to cover 6-9 meetings per term. Faculty who meet at least 10 times during a term will be reimbursed up to a maximum of $10 per person per meeting.

For all departmental courses, submit your receipts to Ann Lau in the Finance Office (ann_lau@harvard.edu). For General Education courses, contact Karen Galvez 6-0249 (karengalvez@fas.harvard.edu) for reimbursement.

FAS Finance has determined that these reimbursements do not have to be submitted within the 60-day deadline: they are “reimbursements paid from an annual research or professional expense allocation”, so they fall under the IRS 3-1 Allowance Reimbursement Exception and may all be reimbursed at the end of the semester.  Please note the following:
 

  • These funds are to be used only for course-related instructional support staff meetings between course heads and his/her TFs, TAs, and/or CAs.  Other types of instructional or staff meetings cannot be charged to this fund.
  • You are responsible for keeping track of the amount you are spending as the semester progresses. The funds are simply a contribution to meals, and may not always cover the full cost.
  • These funds are to be used only for regular instructional staff meetings.
  • Instructional lunch funds may not be used to purchase alcohol.
  • Funding is not available for food during course meetings or sections.

Feel free to contact Kelli Costello 617-384-7477 (kcostell@fas.harvard.edu) in the Office of Undergraduate Education with any questions.

See also: Finances